Division Data Center

a. Organization. The Division Data Center (DDC) is organized as shown in the above figure. It contains an office of the DDC (ADPS operations officer), an ADP rnanagement and planning section, a systems maintenance sectlon, an ADP operations section, a files malntenance and document control section, and an equipment maintenance section.

b. Mission, Assignment, and Capabilities.
(1) Mission. The mission of the DISCOM DDC is to provide automated data processing service to support the division logistics system (DLOGS) and the personnel management and accounting card processor system (PERMACAPS) in the accomplishment of personnel, pay, and selected logistic functions to include maintenance reporting and management. This mission includes ADP support to the functional personnel and administrative services elements under the staff supervision and direction of the division adjutant general.

(2) Assigment. The dlvision data center is organic to the headquarters and headquarters company, division support command.

(3) Capabilities. The division data center has the following capabilities:
(a) lnstalls, operates, and maintains automatic data processing equipment and associated equipment organic to the unit.

(b) Provides operational automatic data processing support for personnel, pay, and selected logistics functions of the division.

(c) Operates, as required, as a centralized facility in one location or as a decentralized (split) facility in two separate locations.

(d) Contains personnel and equipment to operate on a two-shift basis.

(e) Performs organizational maintenance on ADP equipment and generators.

(f) Is fifty percent mobile in organic vehicles.

c. Employment. The division data center is capable of operating in both garrison and field environments. In a garrison operation, the division data center operates as a single, centralized entity. In field operations, the division data center is split, with one element located in the division rear to provide ADP support for personnel and pay functions and the other element located in the main support area to provide ADP support for selected logistic functios. The exception to this rule is when the division rear is collocated with the HQ DISCOM in the main support area. When the division data center is split, personnel and equipment assets are divided to assure that each computer complex is capable of providing adequate and efficient service to major users (one of whom is the division adjutant general).

d. Command and Staff Relationships.
(1) DISCOM commander. The DISCOM commander commands and controls the division data center and coordinates its use with all major users through his DDC ADPS operations officer in accordance with organizational policies outlined in paragraph 1-7, AR 18-1.

(2) Adjutant general. The adjutant general is a major user ot the DDC. He provides input directly to the DDC within policies established by DA and the division commander and as implemented by the DISCOM commander. Output is received directly by adjutant general functional elements from the DDC for appropriate checks and distribution to product users as required. Conflicts in policies ooncerning input, output, and other support furnished the adjutant general by the DDC are resolved between the adjutant general and the DISCOM commander.

3) Split concept employment control. When the DDC is split in a field or combat situation, the DOC element which performs the personnel and pay functions operates in the vicinity of the division rear under the direct supervision and control of the OIC, division rear.

(4) DDC ADPS operations officer. This officer supervises DDC operations for the DISCOM commander and maintains close liaison with major users. He resolves operating, programing, work-flow, and associated problems with major functional users of the division on a direct coordination basis. Conflicts are referred to the DISCOM commander by the DDC ADPS operations officer, and to the adjutant general by bis functional element users.

(5) Functional element chiefs, office of the adjutant general. Division and branch chiefs of the office of the adjutant general coordinate their ADP support needs directly with the DDC ADP operations officer. They also receive and check output from the DDC and effect distribution to division staff and command elements.

e. Concept of Operations.
(1) General. Whether the DDC is in a split or consolidated configuration, it furnishes ADP support incident to requirements of the office ot the adjutant general and its functional elements in personnel and administrative direct support matters. DDC support includes application of programs prescribed by the personnel management and accounting card processor (PERMACAP) system (see AR 680-4 and DA Pam 600-8) and other programs and tasks prescribed by the DISCOM commander.

(2) lnput. The division data center, through its ADP operations section, performs the data reduction which applies to personnel (and pay) functions by keypunching from hard-copy documents to card machine input media. The adjutant general company has the capability to produce certain personnel input transactions on paper tape through use of the automatic typewriter (by-products of special orders). The DDC converts paper tape to card input or uses it for direct input to the ADPE. Personnel and pay input is handcarried to the DDC by AG company personnel (and the finance company personnel) since no data transceiving capability is authorized these users.

(3) Output. After the input has been processed, output (reports, cards, etc.) is returned to the AG Company (or finance company). Each functional element user provides a screening capability to insure output is correct and complete. Users are also responsible to coordinate related files maintenance and document control to resolve input, processing, and output errors. Methods of distributing recurring and special reports may be mutually agreed upon which are advantageous to supported divisional units, the functional elements of the office of the adjutant general, and the DDC.

(4) Principal personnel function. In the personnel function, field army data processing activity {DPA) interface cards are created during the update of the division personnel management and accounting card processor {RCS AG-552) (Acronym PERMACAP) files which are maintained in the DDC for the division adjutant general. These cards contain information for updating the officer and enlisted personnel data banks at Department of the Army. The DDC coordinates with the division adjutant general in transmitting these cards to the DPA for further processing and transmission to DA. The technical requirements concerning the DPA interface with the DDC are contained in Army Regulations 680-4 (PERMACAP). Feeder data to support the preparation and maintenance of PERMACAP files is received on a cyclic basis from the PSD, offlce of the adjutant genera].

(5) Military pay. Members of the division are paid under JUMPS Army. The DDC converts the hard copy transaction to JUMPS - Army punch card input format and furnishes these cards to the division flnance officer who verifies transactions and transrnits them through AUTODIN facilities to the Finance Center, US Army Finance Support Agency (USAFSA), Fort Benjamin Harrison, Indiana, for computation of military pay. Individuals are subsequently paid according to prearranged selected options, to include individual's election to be paid once or twice each month by either cash or check for each payment. He may elect to receive mid-month and end­of-month payments and also have monies accrue in his account payable on demand by the local ftnance officer.

f. Functions.
(1) Office of the DDC section. This section is the control element of the center. It consists of the ADPS operations officer, and the administrative personnel and facilities by which he exercises control over the DDC. The ADPS operations officer serves as the principal advisor to the DISCOM commander on all matters pertaining to ADP operations in the division. This section performs the following functions:

(a) Exercises management and operational control over all DDC operations and insures proper allocation of resources to accomplish the DDC mission.

(b) Develops policies to insure efficient and effective utilization of DDC personnel and equipment.

(c) Plans, coordinates, and performs administrative and logistical activities necessary to support the DDC.

(d) Coordinates with user activities, implements policies of higher headquarters, and advises the DISCOM commander.

(2) ADP management and planning section. This section consists of the deputy chief/operations officer of the DDC, accounting machine supervisor, and general clerk. It is responsible for control of manual files maintenance, document control, general scheduling, and reports generation within the DDC. The ADP management and planning section functions are to:

(a) Coordinate and establish scheduling of functions and processing of workload for the DDC.

(b) Coordinate the receipt of input and the distribution of output for the DDC.

(c) Exercise supervision over all card files.

(d) Provide supervision over general systerns design and programing.

(e) Coordinate the activities of the systems maintenance section and the files maintenance and document control section.

(3) Systems maintenance section. This section is composed of the senior systems analyst and programers. It is responsible for design and programing of all special one-time reports required by the division, and for accomplishing program changes directed by higher headquarsters. The systems maintenance functions are to:

(a) Perform systems analysis and programing for the DDC.

(b) Implement DA directed modifications to DA developed programs.

(c) Research, design, and program local systems and reports.

(d) Maintain all prograrn and run instructions within the DDC.

(4) Files maintenance and docunent control section. This section is composed of analysts and specialists in the personnel, pay, and logistics functional areas. It monitors and controls the flow of input to the DDC and conversely, the machine output from the DDC to the systems users. The functions of this section are to:

(a) Provide detailed control of all files and documents internal to the DDC.

(b) Maintain all card flies in the DDC.

(c) Coordinate with supported units to insure proper operation of the total system.

(d) Check for erroneous data generated by the system and assist users and system maintenance personnel in determining problems and corrective measures required.

(e) Maintain all record input to the DDC to include scheduling, logging, and editing.

(f) Release all record output from the DDC to include scheduling, logging, and editing.

(g) Monitor work flow of production runs through the DDC.

(5) ADP operations section. This section is composed of data processing technicians, and ADP and associated equipment operators. The chief of this section is responsible for the daily operations of the ADPE within the DDC, and has supervisory control over card punch, machine operations and equipment maintenance. He is further reaponsible for detailed scheduling of machine operation and for training of operator personnel. The functions of this section are to:

(a) Conduct a two-shift operation.

(b) Schedule the daily workload of the user in each function, based on a general schedule provided by the ADP management and planning section.

(c) Tailor the strength of each shift of each computer complex to meet anticipated workloads.

(d) Insure proper utilization and maintenance of the computer equipment and deter mine changes in processing as required.

(e) Conduct training of operators in the proper methods of machine and systems operation.

(f) Operate the central processor and ADP peripheral and auxiliary equipment required to produce the user reports.

(g) Perform data reduction of user hard copy input to machine readable form.

(6) ADP and generator maintenance section. The personnel in this section are those required to perform DDC equipment maintenance. This section operates in close coordination with the ADP operations section. lts functions are to:

(a) Provide generator produced electrical power for the DDC when needed.

(b) Maintain all ADP equipment within the DDC.

(c) Maintain all generators assigned to the DDC.

(d) Coordinate with contract engineer provided by manufacturer to assist in proper operation and maintenance of ADP equipment in the DOC.

Reference
Army Regulation 18-1 contains the details of objectives and policies for Army Information Systems.